An informal job offer email serves as a friendly communication method to express intent before the formalities of a contract. This type of email typically includes the position title to clarify the role being offered. Hiring managers often use an informal tone to make candidates feel at ease and valued during the recruiting process. Furthermore, an informal job offer email may outline verbal commitments made during interviews, reinforcing the candidate’s strengths and fit for the team. Crafting a well-structured informal job offer email can effectively set the stage for a positive onboarding experience.
Best Structure for an Informal Job Offer Email
So, you’ve found the perfect candidate, and you’re ready to extend an informal job offer. Exciting times, right? Writing an informal job offer email is less about formalities and more about creating a friendly tone while providing all the important details. Let’s dive into the best structure to make your offer clear and inviting!
1. Start with a Friendly Greeting
A warm greeting sets the tone for the email. Use the candidate’s first name, and keep it casual. Something like:
- Hi [First Name],
- Hello [First Name]!
- Hey [First Name], how’s it going?
2. Express Excitement
Right after the greeting, express your enthusiasm about the candidate joining the team. This could be a simple sentence, but it makes a huge difference.
- “I’m thrilled to inform you that we’d love to have you on our team!”
- “We’re super excited about the possibility of you joining us at [Company Name].”
3. Clearly State the Position
Make sure you mention the job title the candidate applied for. This ensures there’s no confusion about what position is being offered.
For example: “We are pleased to offer you the position of [Job Title].”
4. Highlight Key Details
Now, let’s move on to the details that the candidate needs to know. You can use a table for this section to keep it organized. Here’s what to include:
| Detail | Information |
|---|---|
| Start Date | [Proposed Start Date] |
| Salary | [Salary Amount] |
| Work Hours | [Work Hours Details] |
| Benefits | [Overview of Benefits] |
5. Optional: Mention Next Steps
Let the candidate know what the next steps are if they decide to accept the offer. This could be arranging a call or a meeting. You can phrase it like:
- “If everything looks good to you, let’s schedule a call to discuss any questions you have!”
- “Just reply to this email if you’re excited to move forward!”
6. Close with Positivity
Wrap up the email on a positive note. Indicate that you’re looking forward to their response. Examples include:
- “Can’t wait to hear from you!”
- “Looking forward to welcoming you aboard!”
7. Sign Off Casually
Finally, end your email with a friendly sign-off. This keeps the tone light and approachable. Here are some ideas:
- Best,
- Cheers,
- Warm regards,
And don’t forget to add your name and position at the end! Simple, right? Following this structure will ensure you cover everything essential while keeping it casual and inviting. Happy emailing!
Informal Job Offer Email Samples
Sample 1: Offer Based on a Successful Internship
Subject: Exciting Job Opportunity at Our Company!
Hi [Candidate’s Name],
I hope this message finds you well! We were truly impressed with your performance during your internship with us, and we would love to extend an informal job offer for a full-time position as a [Job Title]. Your dedication and fresh ideas really stood out, and we believe you’d be a fantastic addition to our team.
If you’re interested, let’s schedule a time to discuss the details. We can’t wait to see what you’ll do next!
- Position: [Job Title]
- Salary: [Salary] per annum
- Start Date: [Proposed Start Date]
Looking forward to hearing from you!
Best,
[Your Name]
Sample 2: Offer for a Promotion
Subject: Congratulations on Your New Role!
Hey [Employee’s Name],
Congratulations! I’ve got some great news. After reviewing your performance and contributions to our team, we are thrilled to offer you a promotion to [New Job Title]. Your hard work and commitment have not gone unnoticed, and we believe that this role will allow you to shine even brighter.
Let’s find a time to discuss your new responsibilities and next steps.
- New Position: [New Job Title]
- New Salary: [Salary] per annum
- Effective Date: [Effective Date]
Again, congratulations! I can’t wait to see the great things you’ll accomplish in your new role.
Cheers,
[Your Name]
Sample 3: Offer after a Network Referral
Subject: Opportunity at [Company Name]
Hello [Candidate’s Name],
I hope you’re doing well! I was speaking with [Referrer’s Name], and they raved about your skills and experience. On their recommendation, I’d like to offer you an informal position with us as [Job Title]. Your background in [specific skill or experience] is exactly what we’re looking for!
I would love to chat more about this opportunity. Are you available for a quick call this week?
- Position: [Job Title]
- Salary: [Salary] per annum
- Start Date: [Proposed Start Date]
Looking forward to connecting soon!
Warm regards,
[Your Name]
Sample 4: Offer for a Freelance Position
Subject: Freelance Opportunity with [Company Name]
Hi [Freelancer’s Name],
I hope you’re enjoying your day! We’ve been following your work and are impressed with your creativity and expertise. We would love to informally offer you a freelance role for [Project/Task Description]. We think you’d be a perfect fit!
If this sounds intriguing, let’s set up a time to discuss the project details, timelines, and compensation.
- Freelance Role: [Project/Task Description]
- Compensation: [Hourly Rate/Project Fee]
- Deadline: [Project Deadline]
Excited to hear your thoughts!
Best wishes,
[Your Name]
Sample 5: Offer for a Temporary Position
Subject: Temporary Job Offer at [Company Name]
Hi [Candidate’s Name],
I hope this email finds you well! I wanted to reach out because we have a temporary opening for [Job Title] that I think would be a great fit for you. We could really use your skills in the coming weeks, especially during [mention reason for the temporary position, e.g., a busy season, a project, etc.].
If you’re interested, can we arrange a time to discuss this opportunity further?
- Position: [Job Title]
- Duration: [Duration of Temporary Position]
- Compensation: [Salary or Hourly Rate]
It would be wonderful to have you on board, even temporarily!
Take care,
[Your Name]
What Should be Included in an Informal Job Offer Email?
An informal job offer email should contain several key components. First, the email should begin with a friendly greeting that addresses the candidate by name. Next, the subject line should clearly indicate the purpose of the email, such as “Informal Offer for [Job Title].” The body of the email should state the intention of the offer and express excitement about the candidate’s potential contribution to the company. It should detail the job title, reporting structure, and a brief overview of duties. Additionally, the email should highlight important aspects like salary, benefits, and starting date. Finally, the email must conclude with an invitation for further discussion and a warm closing statement.
How Does an Informal Job Offer Email Differ from a Formal Offer Letter?
An informal job offer email differs from a formal offer letter in tone and structure. The informal email adopts a casual and conversational writing style, fostering a personal connection between the employer and the candidate. Conversely, the formal offer letter adheres to a structured format and employs professional language. Informal emails typically convey enthusiasm and warmth, while formal letters focus on legal terms and conditions. Furthermore, informal emails may not contain exhaustive details regarding company policies or compliance information, whereas formal letters cover these critical elements comprehensively.
When is the Appropriate Time to Send an Informal Job Offer Email?
The appropriate time to send an informal job offer email is after the final interview and when the decision to hire has been made. This timing ensures that the candidate is assured of their selection while maintaining excitement about the opportunity. Sending the email soon after the decision helps to keep the candidate engaged and encourages them to accept the offer. Additionally, if there are further details to finalize, sending the informal offer email may prompt the candidate to ask questions or clarify expectations before receiving the formal offer.
And there you have it! Crafting an informal job offer email doesn’t have to be a daunting task. With the right tone and a sprinkle of personality, you can make a lasting impression on your future candidate. Thanks for hanging out with us and exploring this topic—your interest means a lot! Be sure to swing by again soon for more tips and tricks to help you navigate the ever-evolving world of recruitment. Until next time, happy hiring!